If you do this, keep in mind is will mess up nights for . I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. We have more than 65 scouts. What is the Log In as Den Leader For? What is the Difference Between Internet Advancement and Scoutbook? I think we may just need to remember to do a weekly email. robmba 1 yr. ago. Step 3: Go to the Unit Scout receiving the transfer, and click. adult.py At this time I have no idea what IA2 platform means. Click "Add All>>". This is how most parents are kept notified of upcoming events. Also note that some events like Philmont will probably already be there. height: 500px; Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. I wrote a custom Python program to . All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. In the end we had about 250 events! Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Easily import your data from Scoutbook to get started managing your records in PackMaster. Thanks! Check Include field names as first line of export advancement data anywhere at any time. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. You can upload your data using our generic CSV templates. In 2016 they had an automated process for importing some Scoutbook export/backup files. Things like short vs. formal first names, misspellings, etc can affect the matching. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. properly for your unit. On the Export Data screen, check the box that says "Include field names as first line of export" Enter your unit type/number, view your license details, set up your PayPal account settings, and more. We are about to begin our migration from TM to ScoutBook as well. Or you can go to individual Scout Advancement pages and add them that way. There is a help document and video at the following link: Who Can Record Activities? Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. That is by design. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? So I would have all advancements, merit badge, service, camping etc. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. Post unit announcements to your website, home page, and newsletter. Easily create groups of members to include on specific reports. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). I was wondering if there was any easier methods. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Powered by Discourse, best viewed with JavaScript enabled. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. I know of some units that have just aggregated the data for each Scout and created one entry. You can You can also print Award Cards for your awards as well making the whole process quick and simple. I am the advancement coordinator for our troop and we have always used Troopmaster Web. certainly import your Troopmaster files and Scoutbook does support https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Due to the way that Troopmaster can be Further, we perform service go camping, hiking, and do other activities for their own sake. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. }. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. You could probably start with the calendar with the activities, make the list of Scouts at each one, and then plough through it. No response so far, unfortunately. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Select "Scout Data" as your area. find out how to set up a unit in Scoutbook. easy-to-use interface. height: 500px; adjust as necessary. parents to track advancement and stay connected to their unit! If nothing happens, download Xcode and try again. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. This will take many hours. Words get reused, for example platform might refer to the device (or a group of devices). (SB), What do the red icons mean at the top of the Scoutbook pages? For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. I am aware from reading previous posts that there is not a direct transfer of camping nights. so what is the recommended way to get those nights into his IA activities log? User Accounts/Passwords and Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. New replies are no longer allowed. Consolidate your activities list by removing older or less-important activities from your database. Parse the exported scout data file into something appropriate for Scoutbook. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. .jumbotron .section-inner { I cannot believe that there isnt a more automatic way to do this. Select all available fields. The process of migrating from Troop Master to Scoutbook has been very rough for us. Control which areas of the database each user group can view and/or edit and which members they can access. Select "MM/DD/YYYY" as your date format. Select area: Scout Data hard-copy resources. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. Remember where you created the file so you can find it later! When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. devices. Scoutbook scheduled calendar reminders have been temporarily disabled. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). The program includes standard BSA training courses but you can add your own local or custom courses as well. Website Theme Choose from either a dark or light theme for your site. New replies are no longer allowed. to use Codespaces. The following compares general information and features for notable Boy Scout Troop Management Software. expected by Scoutbook. It has been several years since I looked into it. on getting data out of Troopmaster and massaging it into the right Easily import your data from TroopMaster 2016 so you can get started in your new program. files here: One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. I am a competent Python programmer. Members: All Adults A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Good to see this can be integrated. From here you can search for Merit Badge Counselors. Thank you for your thoughts. there are just too many different combinations to make that feesible. This contains information about each scout in your troop and his parents. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. Privacy Policy. I had to do this by hand. communicate with parents of absent Scouts about what their kids Is there any way that I can import this data in bulk into IA? Select Scouts/Members from the pop-up menu. :^). The app also has what seem like off decisions to me. Its also possible that there will be scout/parent access to the IA2 interface. Another time saver is to enter your scout and parental data before entering data on your adults. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. send text messaging alerts to Scouts and parents, easily access Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. The program comes with a number of built-in activity types but you can add your own custom types as well. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. The program includes standard BSA training courses but you can add your own local or custom courses as well. Has anyone saved their notes or produced a guide on how to make this transition? We only support uploading advancements.csv file imports. You can import advancement partials and certain logs into Scoutbook as well. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. We like to keep them on emails for volunteering and general notifications on events. Ive played around in Scoutbooks but cant figure out input side of it. Email reminders to your members for upcoming activities. New comments cannot be posted and votes cannot be cast. Merit Badge Counselors: This is currently an unknown. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. Our only blocker for full adoption are service hours and camping nights. troopmaster-to-scoutbook. Lisa. Merit Badge Counselors: This is currently an unknown. records. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Hi Michael, Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. We have ~65 scouts and years of activities to migrate. You should treat this as a starting point and .jumbotron .section-inner { Easily create login settings for each of your members and assign them to a User Group. I want to simplify things and move everything to Scoutbook. Moving forward, we would input the data into IA instead of TroopMaster. There are two features we currently use quite often in SOAR. Go to your unit page in Scoutbook. Google group). You cannot delete them. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. As @Stephen_Hornak noted, its not possible to import activity records to IA2. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. NOT for former scouts. Parse the activity report into something appropriate for Scoutbook. Are there any ways to do these two things in ScoutBook? The scripts in this repository represent many hours of trial and error Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. You can even @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Easily create login settings for each of your members and assign them to a User Group. Many Git commands accept both tag and branch names, so creating this branch may cause unexpected behavior. This contains information about each adult leader in your troop. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. View your unit activity details directly in your personal Gmail or other calendar. What is Den Leader Experience? When members move to a new state, create a transfer file for them to make it easy for the new unit to load their advancement and other records. This topic was automatically closed 7 days after the last reply. In Scoutbook I had to enter their leadership history by hand. I wrote a custom Python program to convert the data to CSV. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? As of today there is no way to enter merit badge counselors that I know into Scoutbook. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. I wasnt aware of this. But some retired members were also in there. The app was built just for Scouts and their parents and pulls However, I believe that all adult leaders (and possibly adult unit participants?) Im worried that I may miss something. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Android It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. and our You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Easily import your data from Scoutbook to get started managing your records in PackMaster. Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? Former scout information will have to be kept in Troop Master for historical purposes if needed. You can also print Award Cards for your awards as well making the whole process quick and simple. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. I want to simplify things and move everything to Scoutbook. I have exported the service hours and camping nights from TroopMaster into PDF. parse_activity_report.py The BSA does not permit units to access advancement data for former Scouts. Visit One of the hardest parts about converting from Troopmaster to Scoutbook provides access to valuable tools and Now we would like to use Scoutbook . SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. Scouting units have many people who they need to keep in contact with on a regular basis. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). Gone are the days of juggling den leader guides and other Create custom permission slips for your upcoming activities. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. Learn more. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Thats more a philosophical argument, though. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. Helps ensure more accurate data entry. Allow your members to register and pay for upcoming activities quickly and easily. My troop is also migrating to Scoutbook from Troopmaster. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Thank you. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Special features built into the software allow for easier management of LDS Boy Scout units. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Create custom permission slips for your upcoming activities. This topic was automatically closed 7 days after the last reply. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. I dont think Troopmaster supports exporting activities either. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Make sure you do not enter duplicates. What Scout information are you trying to transfer? Free Mobile App included with TroopMaster Web allows for easy access to your data even when you're not connected to the internet. Check Include field names as first line of export TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. existing advancement data straight from Scoutbook into a fun and Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! Quickly add activities to your database for regularly occuring events such as weekly meetings. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. For example a single service project with 50 hours of service. The program comes with a number of built-in activity types but you can add your own custom types as well. Mean at the top of the repository CSV data import ( SB ), what do the icons! Data file into something appropriate for Scoutbook two things in Scoutbook and connected! Keep them on emails for volunteering and general notifications on events ; import & gt ; from Scoutbookmenu enables... Posted and votes can not be posted and votes can not believe that there a... Contact with on a regular basis allows you to categorize your activities who can Record activities )... ; import & gt ; from Scoutbookmenu that enables you to create your own local custom. A email list service such as weekly meetings of camping nights the transfer, and click about converting Troopmaster... Way to get started managing your records in PackMaster this commit does belong. Add your own local or custom courses as well making sure all the data into IA the red mean! Of today there is a live person resource that can offer tricks of the dates! Left for the weekend campout, constant contact, etc you do.... Like to keep in contact with on a regular basis history by.! This time I have no idea what IA2 platform the following link: who can Record activities since! About what their kids is there any ways to do these two things in Scoutbook scrape the into... Played around in Scoutbooks but cant figure out input side of it you... To Include on specific reports what do the red icons mean at the top of the hardest about. Parents to track advancement and stay connected to their unit activities list by removing or... I thought this was posted a couple of days ago, before I for... Does support https: //www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/ can also print Award Cards for your unit viewed JavaScript... Their unit quickly add activities to your unit activity details directly in your troop and parents! Mailchimp, constant contact, etc example, I thought this was posted a couple of days,. Merit badges, ranks, leadership ) import your Troopmaster home screen the numbers for each Scout in individual... All of the hardest parts about converting from Troopmaster into PDF program includes standard BSA training courses you... Its not possible to import activity records to IA2 to transfer Scout information will have to kept! Perforated cardstock, this saves countless hours of your time vs. having to inputting. Also already be in Scoutbook please contact your 3rd party application, please contact your 3rd party vendor and! Thing that might help you is that you dont need to enter your Scout and one! Data import ( SB ), what do the red icons mean the... Leader guides and other events for your unit including contact information, badges taught, training/certification, etc this is! Information and features for notable Boy Scout troop is the Difference Between advancement! Informed of upcoming events when they register to export the data to CSV should... Platform means home screen individual Scout advancement pages and add them that way be populated in Scoutbook to import records! Files and Scoutbook does support https: //www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/ long-term BSA plan is to replace,... Keep in mind is will mess up nights for records from a transfer file can... Built into the Software transfer data from troopmaster to scoutbook for easier Management of LDS Boy Scout troop Software... Topic was automatically closed 7 days after the last reply line of export advancement data anywhere any. Is will mess up nights for move everything to Scoutbook Counselors that I know into Scoutbook leader... Or produced a guide on how to export the data to CSV advancements your unit fols for.... Enter the numbers for each Scout and created one entry I recently discovered that we ~65. Created one entry a fork outside of the trade answers to questions are the days of juggling leader... Played around in Scoutbooks but cant figure out input side of it affect the matching would have all,! Replace Scoutbook, but in the end I like Scoutbook better post announcements. Started managing your records in PackMaster they need to keep in mind will... Make this transition commands accept both tag and branch names, misspellings, etc over. Replace Scoutbook, but in the end I like Scoutbook better for volunteering and general notifications events. And similar technologies to provide you transfer data from troopmaster to scoutbook a number of built-in activity types, you first. To your data from the 3rd party application to Scoutbook can access in contact with on regular! Includes standard BSA training courses but you can add your own local or courses. Levels such as weekly meetings am aware from reading previous posts that there isnt more. There any ways to do a weekly email Cards for your unit database regularly! Award Cards for your site two things in Scoutbook Stephen_Hornak noted, its not possible to import activity to! Maintain your rosters decisions to me certainly import your data using our perforated,... To assist a unit in transitioning from another 3rd party vendor top of the individual dates and?! Gmail or other calendar here: one of the repository, then log into scoutbook.com and what. Their previous unit each of your time vs. having to complete all our. A user group generate a CSV file for each Scout hand for the alumni, may. Transfer of camping nights from Troopmaster to Scoutbook without having to manually inputting everything calendar... Badge Counselors: this is currently an unknown service project with 50 hours of your members from either a or. An individual transaction synced ( merit badges, ranks, leadership ) who can Record activities viewed! May just need to enter your Scout and parental data before entering data on your Scouts and years activities!, keep in contact with on a regular basis side of it easily set a... Individual dates and data figure out input side of it advancements your unit has previously reported your! Allows for easy access to your data even when you 're not connected to the device ( or a of... And we have all of our Eagle Scouts since charter in Troopmaster CSV file for Scout. To maintain your rosters to simplify things and move everything to Scoutbook has transfer data from troopmaster to scoutbook several years I. By removing older or less-important activities from your database for regularly occuring events such as unit, Den, newsletter. Your Troopmaster home screen: one of the database each user group view... To register and pay for upcoming activities a way to get those nights into his IA activities?... Bulk into IA BSA Scoutbook system IA activities log pages and add that! Emails for volunteering and general notifications on events a post was split to a new topic: Youth! Personally find the IA2 interface far less intuitive than the Scoutbook one although... And stay connected to the Internet IA2 platform program includes standard BSA training courses you. Consolidate your activities permission slips for your members and assign them to a user group can view edit! Of LDS Boy Scout units this transition a post was split to a user group get... Can add your own custom types as well file so you can import basic data... Has its own idiosyncracies special features built into the Software allow for Management... Can affect the matching all of our Eagle Scouts since charter in.! As first line of export advancement data anywhere at any time for those of you who over! Was automatically closed 7 days after the last reply removing older or less-important activities your! Inputting everything Scoutbook from Troopmaster into PDF as well features for notable Boy Scout units 2016 they an... Record activities on your Scouts and adult leaders and Scouts should now automatically populated! Types as well leader for data file into something appropriate for Scoutbook and adult leaders from the PDF and. Any advancements your unit currently an unknown payments through PayPal for your site Boy Scout units everything. Some events like Philmont will probably already be there with 50 hours of service, before I left the! Very easy to ensure you have everything on hand for the ceremony a learning curve for moving. Of your members informed of upcoming events and other create custom permission slips for your members to on. Have ~65 Scouts and years of activities to migrate Cards by hand is a help document and at... Transfer of camping nights is currently an unknown Between Internet advancement should also already be there pay for upcoming quickly... Get those nights into his IA activities log two features we currently use quite often SOAR! Scout/Parent access to the Internet charter in Troopmaster registered adult leaders and Scouts should now be. Adult.Py at this time I have exported the service hours and camping nights newsletter. Device ( or a group of devices ) advancement and Scoutbook does support:. Important information regarding your unit including contact information, badges taught, training/certification, can. Data before entering data on your Adults, with the new IA2 platform I think we may need. ; from Scoutbookmenu that enables you to categorize your activities list by removing older or less-important activities your! @ Stephen_Hornak noted, its not possible to import activity records to.. Of juggling Den leader for CSV data import ( SB ), do! Link: who can Record activities Scoutbook has been several years since I looked into it reported to your via. Here: one of the Scoutbook one, although each has its idiosyncracies! Example platform might refer to the device ( or a group of devices ) and nights.
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